privacy policy

Last update of this document: August 28, 2020

 

Important note: This document is an English translation of the original Privacy Policy written in French. Only the original French version is valid and is binding Galerie Henri Baltia. In case of contradiction or conflict between the French version and the English version, the French version prevails.

 

Introduction

Galerie Henri Baltia strives to protect your Personal Data and therefore committed to ensure the best level of security and privacy, in compliance with French and European regulation (Regulation (EU) 2016/679 and law n°78-17 voted on 6 Jan 1978 and subsequently amended several times).

The Personal Data Processing policy of the Galerie Henri Baltia is based on the following principles:

• Lawfulness of Processing: Personal Data collection and Processing are legitimate and based on a legal basis identified in accordance with the objective (or purpose) and the context in which it is processed.

• Purpose of Processing: Galerie Henri Baltia does not use your Personal Data for any other purpose. We collect your Personal Data strictly for the defined purposes.

• Period for keeping Personal Data: we establish a limited period for keeping your Personal Data, in accordance with the purposes and lawfulness of Processing.

• Security and privacy: Galerie Henri Baltia strives to protect and secure your Personal Data. We take all reasonable measures needed to ensure a level of security appropriate to the risk between the Controller and the processor. In assessing the appropriate level of security, we take into account the risks of each type of Processing (sensitive data, purpose of Processing).

• Transparency: when we collect your Personal Data, we will tell you how we intend to use it and if we need to share it with other parties.

• Right of access: You shall have the right to obtain from us the confirmation of your Personal Data. You can request the modification, the erasure, and the portability of your Personal Data. You can also object to this Processing for a legitimate reason.

You will find our obligations, your rights and any information on how we collect, use and store your Personal Data in the following documents: the General Terms and Conditions of Use of our website, our General Terms and Conditions of Sales and our Privacy Policy.

The purpose of this document is to inform you of the terms and conditions governing the collection, Processing and use of your Personal Data, and of the rights you have in connection with the use of the website and online platform of Galerie Henri Baltia.

Galerie Henri Baltia reserves the right to modify this Privacy Policy at any time, further to changes to its website and online platform, configuration changes, changes within Galerie Henri Baltia, or regulatory changes, or for any other legitimate reason. Galerie Henri Baltia will inform you of the update to its Privacy Policy. However, you are recommended to check regularly for any amendments. You can find the date on which Galerie Henri Baltia made the latest changes by referring to the “Last Update” stated above.

Definitions

For the purposes of this Privacy Policy, the following terms – whether capitalized or not – will have the following meanings:

Data or Personal Data: means any information relating to a Concerned Person.

Concerned Person: refers to an identified or identifiable physical person; is deemed to be an “identifiable physical person”, i.e. a physical person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, psychological, economic, cultural or social identity of that physical person.

Controller: means the physical person or legal entity, the public authority, the service or whatever other body that, alone or jointly with others, determines the purposes and means of the Processing of Personal Data.

Site: refers to Galerie Henri Baltia’s websites, mobile applications and online platforms. The Sites are subject to the General Terms and Conditions of Use (CGU), which this Privacy Policy supplements.

Processing or Process: means any operation or set of operations performed using processes that may or may not be automated, applied to Personal Data or sets of Personal Data, such as the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, or disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

User: means any physical person who accesses a Site, even without logging in.

Personal Data protection

Identity and contact details of the Controller

Personal Data is collected and processed by:

Galerie Henri Baltia, a simplified joint stock company with a sole shareholder (“société par actions simplifiée unipersonnelle”), registered in France in the Trade and Companies’ Register of Paris under number 878070556, and having its registered offices at 62 boulevard Richard Lenoir, 75011 Paris, France. It can be contacted by email at:

Email: contact@henribaltia.com

Collection methods

Your Data is collected directly by Galerie Henri Baltia when you enter your Data in the contact forms, questionnaires and other means provided to you as part of use of the Site’s services.

Your Data may also be collected indirectly during your browsing on the Site (for example, via cookies) or directly when you share them with Galerie Henri Baltia by post, by email or by phone.

Your Data may be transferred to our partner service providers within the scope of the fulfilment of an order (example: shipping company).

Within the scope of collection, the following Data is processed:

• Identity data (last name, first name, address, telephone number, email address, date of birth, etc.)

• Data pertaining to personal life and living conditions, having a connection with the commercial relationship (civil status, Artists and type of works looked after, etc.)

• Data pertaining to professional and non-professional life, having a connection with the commercial relationship (occupation and professional field, desires/preferences in the field of Art and Aestheticism, etc.)

• Data for tracking the commercial relation (data pertaining to the organization and the handling of competitions or draws, and whatever promotional operation, loyalty programmes, prospection, studies, surveys, product tests, data about a person’s contributions, comments, explanations about how the User came to know about Galerie Henri Baltia, reasons for a contact request, etc.)

• Location and connection data

Purposes and legal basis of Data Processing

Purpose (objective sought)	Legal bases (basis or reason for the Processing)
Management of access, security, maintainability, evolutions and audiences of Sites and platforms accessible online (Google Analytics)	Galerie Henri Baltia’s legitimate interest in ensuring the availability and proper functioning of its Sites, as well as the promotion of its businesses through its Sites
Commercial prospection (including commercial prospecting and loyalty programmes or actions, development of sales statistics, contact requests, information or quotation requests, management of the rights or management of Users’ opinions about products, works, services or content, etc.)	User consent (by principle) Galerie Henri Baltia’s legitimate interest in prospecting its own clients and prospects by email to offer similar or complementary works, products and services, and to respond to contact requests

Mandatory/optional nature of the collection

Galerie Henri Baltia informs you when the provision of an information item is mandatory (including when due to a legal, regulatory or contractual obligation, or simply in order to process your request or respond to you). If you do not provide this so-called “mandatory” information, Galerie Henri Baltia may be unable to respond to the request or form in question.

Fields on a form that are not specified as mandatory are left to your discretion. It is up to you to choose to whether to fill them in or not.

Data recipients/Data transfer

Your Data is primarily intended for Galerie Henri Baltia, but may also be transferred, for the purposes of management and fulfilment of your purchase or of your order, to external partners/providers of Galerie Henri Baltia, like for instance a shipping company or an insurance company, or their representatives.

As part of the Processing, Galerie Henri Baltia may also transfer your Data to service providers, agents and suppliers to complete internal operations of the Site, or for any operation related to the business of Galerie Henri Baltia, for the purposes specified in this document, and only to the extent necessary for the accomplishment of the tasks entrusted to them. These service providers, agents and suppliers are required to maintain the confidentiality and security of your Data, and to implement the appropriate measures.

Galerie Henri Baltia may also transfer your Data if such disclosure is required by law, a regulatory provision or a court order, or if such disclosure is reasonably necessary to comply with court proceedings, and respond to any complaints or protect the security of your Data or your or Galerie Henri Baltia’s rights.

Data stored period

Depending on the purpose of the Processing, your Data is stored for the periods of time stated below:

Purpose	Data concerned	Duration
Management of access, security, maintainability, evolutions and audiences of Sites and platforms accessible online	User name, including IP address, browser, load time, date of visit, pages visited, etc	1 year
Commercial management	Data collected within the scope of commercial relations with Galerie Henri Baltia	3 years as from the end of the business relationship, if you have bought a work through Galerie Henri Baltia 3 years as from its collection, or from last contact at your initiative, in the absence of any purchase at Galerie Henri Baltia
Management of the exercising of rights	Data pertaining to the identity of the person making the request	1 year as from the receipt of the request regarding the exercise of the rights
Cookies (See also below under “Cookies and other means of tracking”)	The saving of cookies on your device	13 months as from the saving

Your rights as Concerned Person

In accordance with the applicable Data Protection Regulations and under the terms of these Regulations herein, you have the following rights:

Rights	Cases in which these rights apply	Conditions
Right of access	Applies to all Processing With the exception of Processing pertaining to the prevention of money laundering and the financing of terrorism, in compliance with Article L 561-45 of French monetary and financial legislation [Code monétaire et financier], for which the right of access is exercised with the CNIL via an indirect right of access procedure (except for the case of Processing used to identify persons subject to an asset freeze measure or a financial sanction)	By proving your identity and stating the subject of your request to the addressee below (see contact information)
Right to rectification	In case of inaccurate, outdated or incomplete Data	By proving your identity and stating the subject of your request to the addressee below (see contact information)
Right to erasure	In the following cases: Data is no longer necessary for the purpose for which it was collected In application of your right of withdrawal of consent In application of the right to object, as provided below The Data Processing is illegal Data must be erased to comply with a legal obligation	By proving your identity and stating the subject of your request to the addressee below (see contact information)
Right of withdrawal of consent	At any time, when the Processing is based on consent from the Concerned Person	By proving your identity and stating the subject of your request to the addressee below (see contact information)
Right to object	Unconditional and at any time for Processing pertaining to commercial prospection, including profiling for such purposes. Excluding cases of commercial prospecting, when the Processing is based on legitimate interest, and provided that Galerie Henri Baltia is not able to demonstrate legitimate and compelling reasons	Depending on the case: By clicking on an unsubscribe link in the prospection email concerned By email or postal mail to the addressee below (see contact information) stating the subject of your request, the reasons for your opposition request in respect of your particular situation, and proving your identity
Right to restriction of Processing	In the following cases: You dispute the accuracy of the data The Processing is illegal and you want to limit it Galerie Henri Baltia no longer needs the Data for the purposes You opposed the Processing but Galerie Henri Baltia checks to see whether there are not legitimate and compelling reasons for proceeding with this Processing	By email or postal mail to the addressee below (see contact information) stating the subject of your request and the reasons for your limitation request, and proving your identity
Right to specify guidelines concerning the fate of one’s Data after one’s death	To all Data Processing (except those for which legal provisions preclude such guidelines)	By proving your identity and stating the subject of your request to the addressee below (see contact information)
Contact information for the exercising of rights	Galerie Henri Baltia Post address: 62 boulevard Richard Lenoir – 75011 Paris Email address: contact@henribaltia.com

You also have the possibility of filing a complaint with the CNIL:

• Directly online at the following address: https://www.cnil.fr/fr/plaintes

• By postal mail: 3 Place Fontenoy, TSA 80715, 75334 Paris Cedex 7

Data security and privacy

Within the scope of its business, and in compliance with the applicable Data Protection Regulations, Galerie Henri Baltia undertakes to take all appropriate technical and organizational measures to ensure the security, availability, integrity, authenticity and confidentiality of your Personal Data and the resilience of its information systems.

Cookies and other means of tracking

The Site may automatically collect information by means of cookies or means of tracking saved on your device during your consultation of the Site.

What is a cookie?

Cookies (or means of tracking) are small text files that can be saved on your device through its browser (computer, tablet, smartphone, etc.) during your time visiting the Site, and that fulfil various functions, notably including allowing the party that places the cookie to identify your device.

Subject to obtaining your consent when required by the applicable Data Protection Regulations, the Site uses cookies and means of tracking to improve the use and functionality of the Site, and to better understand how you use the tools and services offered on it. The use of cookies and means of tracking allows you to save time during your visit, and establishes your movements on the Site with greater precision.

What cookies are used on the Site, and how can you manage these cookies?

Galerie Henri Baltia informs you that the following cookies may be deposited and used, subject to your settings/acceptance:

• Technical cookies: these cookies are essential for navigation on the Site, and enable its various functionalities to be used

• “Analytical” Cookies: These cookies make it possible to know how the Site is used, and to establish its performances and improve its operation. Such is the case of audience measurement cookies, but only using your session data (date, time, IP address, transmission protocol, and page viewed). This information is not cross-checked with other Processing Operations such as customer or Insured Party files

• Persistent cookies for distribution of sessions over the various servers of Galerie Henri Baltia

• Targeting and advertising cookies: These cookies allow you to adapt advertising content and other content according to your interests established on other websites

With the exception of so-called “technical” cookies, which you cannot disable, these cookies can be disabled at any time, either individually or in completely.

You can also configure your Web browser. You can opt out of the depositing and saving of cookies or disable them at any time, following a process that depends on your particular Web browser. Browsers’ default settings are usually to accept cookies. You can change this setting by changing your browser settings. Your browser can also be configured to notify you of cookies that are saved via your browser, and prompt you to accept or reject them. You can accept or refuse cookies on a case-by-case basis, depending on the Site, or refuse them systematically and permanently. To manage cookies to fit your preferences as closely as possible, please configure your browser taking account of the purpose of cookies, as explained above.

The method of configuration of each browser is different. How to change your cookie settings will be explained in your browser’s help menu.

With most browsers, click on each category to enable or disable the use of cookies. The box indicates if the cookies are active (checked) or inactive (unchecked).

What happens when cookies are rejected?

We remind you that your settings may affect your access to our content and services that require the use of cookies. For example, if you choose to disable certain cookies (feature cookies, for instance), parts of our Site or certain features of it may no longer be available, for which Galerie Henri Baltia cannot accept liability.

How long are cookies stored on your device?

In compliance with CNIL recommendations, cookies are stored for a maximum period of 13 months.

Third-party cookies

Use of the Site may lead to the placement of certain cookies issued by third parties (communication agencies, audience measurement firm, social networks, Youtube, etc.) that are not issued and controlled by Galerie Henri Baltia. The placement and use of cookies by third parties are subject to their cookie policies. However, you can disable such cookies via the process indicated.